BB&C WORKPLACE SAFETY

Bradford Black & Collins

Contractors

Welcome to Bradford Black & Collins Office Safety Specialists.

Before any work is given to contractors their competence must be established. All contractors must be engaged on BBC Standard Terms of Trade (For Goods, Facilities and Services). Where contractors are to be engaged to perform high-risk activities within a Production, only those who are currently listed on the BBC’s list of Pre-vetted (aka 'Approved') Contractors should be used. The level of detail and depth of the vetting process should be relative to the risks involved in the work.

Contractors are not required to conform to the BBC’s arrangements for safety. They are, however, expected to have their own arrangements and any department likely to place a contract must ensure that this is the case. Any person engaging contractor’s should also be aware of the , available from Safety Services.

Where work requires several contractors, one contractor (principal contractor) must be appointed to select and control the sub-contractors. The Principal Contractor must vet the health and safety arrangements and co-ordinate the activities of all other contractors involved in the work, and use the approved lists where appropriate.

Contracts must be placed before work begins. If this is impossible then essential health and safety matters must be agreed in writing. The responsible manager must ensure that contractual arrangements are properly documented and that a full risk assessment is provided by the contractor before work begins.

The significant findings of any risk assessment (i.e. nature of risk and required precautions) should be ascertained from the contractor before work begins. These findings should be communicated to all staff/contractors who may be affected. Contractors should also be provided with the significant findings of BBC risk assessments where appropriate.

Enforcing Authorities

The authority which enforces health and safety legislation is the Health and Safety Executive (and its equivalent in Northern Ireland, the Health & Safety Agency) through its Health and Safety Inspectors. The local authority (usually Environmental Health Officers - EHOs) may be the relevant enforcing authority for a location (e.g. a theatre or office). EHOs also enforce food hygiene legislation on all BBC sites. Local Authorities and Fire Authorities have the right to visit premises and check the use to which they are put and the arrangements for safety in case of fire.

All contacts with the relevant enforcing authorities, must be notified to Safety Services as soon as possible. Every item of non routine correspondence must be copied to Safety Services immediately (fax) and acknowledged promptly.

There must be co-operation at all times with the enforcing authorities. Managers of premises must ensure there is a system by which enforcing officers who visit without an appointment are passed to an appropriate person without delay. Any enforcement notice served on work activities under management control (including contractors) by the HSE / Local Authority /Local Fire Authority must be complied with and reported immediately to Safety Services.